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Administrative Assistant - Sales

Summary

Salary
Starting salary will be based on experience and credentials
Team
Finance
Location
Chicago - USA

Description

As we continue to grow exponentially in Latin America with Dyson Professional, this position has been created to provide day-to-day administrative support to the Head of Latin America & Caribbean.


Accountabilities

Provide outstanding administrative support for Head of Latin America & Caribbean - Dyson Professional

  • Ownership of the LATAM mailbox and all its inquiries/responses
  • Administer product sample orders and shipments to Distributor Partners as needed
  • Full ownership of Salesforce.com LATAM accounts and management
  • Manage and track sales in data for distributors purchase orders
  • Proof read all translated marketing assets for accuracy
  • Pull monthly reports from Salesforce.com on distributor performances
  • Creation of PowerPoint presentations, Word, Excel and reports on a regular basis
  • Help with logistics: meetings, off-sites, team events, lunch & learns, trade show, etc.

Cultivate and maintain relationships with other Dyson departments to support activities of the Customer Experience team

  • Partner with Accounting to manage Distributor payments/accounts
  • Maintain an on-going understanding of general job functions and departmental operations in the Dyson organization

Embody the qualities of an engaged, motivated, proactive team member

  • Maintain a superior attendance and punctuality record
  • Maintain a consistently high level of productivity
  • Superior email management
  • Align daily activities to fulfill Dyson business objectives
  • Demonstrate resilience and adaptability in a continuously changing work environment
  • Strong organizational skills
  • Ability to perform and prioritize multiple tasks seamlessly with attention to detail.
  • Advanced level written & verbal communication skills.
  • Highly resourceful team player with the ability to work well independently.
  • Exercise sound judgment in all interactions

Fulfill other duties as required

  • Relish opportunities to pick up new activities that fall broadly in the purpose of the role
  • Take initiative to think outside the box and identify opportunities for improvement
  • Identify problems and find solutions

Skills

  • 2-5 years of Administrative/Support experience required, preferably in a Customer Service environment
  • High School Diploma or equivalent required, Bachelor’s Degree preferred
  • Knowledge of customer relationship management software (Salesforce.com) strongly preferred
  • Fluency in Spanish mandatory for both verbal and written communication.
  • Fluency in Portuguese for both verbal and written communication, preferred.
  • Ability to understand the Dyson brand and uphold its integrity
  • High level of customer service orientation required—a desire to help or serve others, to identify and meet their needs
  • Ability to work occasional weekends, holidays, and over-time as needed
  • High level of computer literacy including intermediate level experience with Microsoft Excel, and basic level experience with Word and PowerPoint
  • A meticulous approach to planning and organizing including a proven ability to prioritize tasks and meet strict deadlines
  • Proven ability to build and maintain strong relationships with people at all levels of a business
  • Knowledge of Dyson products would be a distinct advantage

Benefits

Dyson is committed to providing reasonable accommodations to individuals with disabilities. If you are interested in applying for employment with Dyson and need a reasonable accommodation for any part of the application process, please send an e-mail with your contact information, the job number of the position for which you are interested in applying, and the nature of your request to careers.us@dyson.com or call (312) 706-2260. Determinations of requests for reasonable accommodation are made on a case-by-case basis.

Dyson is an Equal Opportunity Employer.