HR Administrator


Johor Bahru - Malaysia


HR Operations within Dyson is transforming with a new People system due towards the end of 2019. You will be working as part of the HR Operations team supporting the delivery of the HR processes for Dyson employees in the region.


Main Duties/Responsibilities:

  • Update payroll data for all new hires and submit to Finance before 20th of each month
  • On-boarding process for new joiners (creating of employee data into in-house system)
  • Creating and maintaining of employee personal files
  • Application and renewal of all types of work pass application (Example: EP/PVP /LTVP)
  • Administering and monitoring new hire orientation programs.
  • Announcement of new starters
  • Supporting HR Business Partner / HR Advisor in conducting new employee orientation session
  • Maintaining employee file records including leave records, training records etc
  • Coordinate confirmation purchase for new joiners after confirmation
  • Follow-up on probation review and preparation of confirmation letter
  • Insurance and Medical administration for eligible staff
  • Owner of HRIS (in-house People system) – Ensuring that all data are created and captured correctly
  • Preparing monthly reports
  • Off-boarding process for leavers
  • Any other admin ad hoc work (e.g. preparing certification of employment letter)
  • Raise purchase orders and settle bills as needed
  • Participate in HR ops projects or any cross functional project within HR team
  • Coordinate and involve in any SEA HR audit- external/internal
  • Liaise with relevant government bodies


  • Minimum 2 years’ experience in Administration coordination and General HR
  • Degree in any of HR or admin field
  • Knowledge in HR process, policies and guidelines
  •  Proficient in MS Office and Excel
  • Experience in the Shared Service environment will be an added advantage
  • Good attention to detail- able to execute duties following detailed instructions
  • Ability to manage time to complete individual tasks and coordinate work with others
  • Displays drive, enthusiasm, self-motivation and teamwork skills
  • Good written and verbal communication skills
  • Competent hands on practical skills and a good understanding of team- specific activities.
  • Displays a level of initiative and pro-activity to resolve difficulties and problems
  • Intermediate knowledge in negotiation skills, problem solving techniques and decision making techniques
  • Well verse in local regulations example: Employment Act 1955, Industrial Relations Act 1967


Dyson Malaysia monitors the market to ensure competitive salaries, bonuses and pension contributions. Beyond that, you’ll enjoy generous leave, a transport allowance and medical care and insurance. But financial benefits are just the start of a Dyson career. Rapid professional growth, leadership development and new opportunities abound, driven by regular reviews and dynamic workshops. And with a vibrant culture, the latest devices and a relaxed dress code reflecting our engineering spirit, it’s an exciting team environment geared to fuelling and realising ambition.

Posted: 26 July 2019

Closing date: 31 August 2019