Personal Assistant

Summary

Salary
€ Competitive
Team
Personal Assistants
Location
Vienna - Austria

Description

A multi-faceted PA role sitting in Vienna that provides core PA support to the Country Manager as well as the Managing Director CEE, which covers diary management, travel arrangements, PO requests and support preparation for both internal and external meetings.  The role also supports office management and project work across the market, including ownership of market events and office organization as well as travel bookings for the Finance Director and Senior HR BP.

Accountabilities

1. Manage Diary for the Country Manager and for the Managing Director CEE
  • Proactively organise and manage diary of Country Manager on a daily basis including management and awareness of email traffic and priority work
  • Liaise with external customers PA’s to arrange meeting dates between Directors and Customers
  • Be the lead organiser for all internal events (Senior Leadership Conference/ /Senior Management meetings) viewing and booking locations, agenda management, co-ordinating refreshments and travel arrangements for the team
  • Arrange all travel and hotel bookings for the Country Manager and MD
2. Coordinate the budget and summit review process including management of presentationsProvide an administrative resource to the Country Manager
  • Manage all of the action points from the Exec meetings with the team
  • Complete expenses each month for the Country Manager
  • Organise new starter process and inductions
  • Other office housekeeping as required e.g. Stationary ordering, reporting faults and breakdowns of equipment, general office cleanliness and upkeep
3. Provide Secretarial Support to the Country Manager and to the Managing Director CEE
  • Prepare Powerpoint presentations for the Country Manager as requested
  • Send business letters when necessary
4. Own and manage the raising of PO’s for the Team where required
  • Actively manage the PO process for all areas of the business
  • Update key individuals as appropriate to the status of POs
5. Fulfil other duties as required
  • Provide assistance to the MD CEE, the Finance Director and the Senior HR BP

Skills

  • Previous experience in working as a PA / admin support in a large organisation
  • Experience working at senior management/Managing Director level
  • Proficient in Outlook, Excel, Word, Powerpoint
  • Excellent organisational and planning skills 
  • An excellent communicator, able to adapt style to all levels of the business
  • Ability to work in a fast paced and challenging environment
  • Excellent written skills
  • Professional/discreet/loyal
  • Team player
  • Able to pick things up quickly
  • Attention to detail
  • Proactive upward management
  • Fluency in English and German

Benefits

  • Fresh fruits, coffee and refreshments
  • Food vouchers
  • Young motivated team
  • Dynamic, creative environment
  • Free parking
  • Flexible working hours
  • Homeoffice possible
  • Company bonus scheme
  • Relaxed dress-code
  • Discount on Dyson machines
  • 24/7 accident insurance

Posted: 28 February 2019