Summary
- Salary
- Competitive
- Team
- Administrative Services
- Location
- Canada - Toronto Office
About us:
Dyson is a global technology enterprise. We’re growing fast and our ambition is huge – more categories, more locations and more people. Dyson launched in Canada in 2006 with our headquarters in the heart of Toronto, where we’ve been recognized as one of the top employers to work for. In recent years, we’ve expanded our reach and grown exponentially across many teams, from digital and direct, to field sales, and our growing number of Dyson Demo stores.
About the Role:
Provide high degree of administrative support and exceptional customer service to the Canada Executive Team
Manage the Managing Directors calendar and assist in balancing conflicting priorities
Prepare expense reports monthly for the Canada Leadership Team
Manage and coordinate meetings and appointments
Provide support with various reports and documents
Arrange travel plans in accordance with appropriate budget and policy for Canada leadership team
Submit purchase orders and track receipt of goods
Organize and maintain department files in accordance with Dyson record control procedures
Create, edit, and design PowerPoint presentation slides for Managing Director as needed
Meet with outside vendors as instructed by Canada Executive Team
Coordinate and Manage the Year end staff holiday party with internal social committee
Manage budget for on-site and off-site meetings
Manage the Canada Leadership Team SharePoint site
Seek out and effectively communicate needed information
Respond to written and verbal inquiries and requests on own initiative
Respond to routine correspondence or draft responses for leader approval
Prepare letters, memos, complex reports, type performance reviews, and other forms as requested
Provide support with various reports and documents
Handle internal and external contacts professionally and in a courteous manner
Effectively coordinate meetings and conferences involving the Executive Team
Coordinate and set agenda for executive team meetings and functions
Facilitate the ordering of catering for meetings when necessary
Create and assemble presentation documents
Prepare reports/projects which involve multiple resources/data sources
Take and distribute minutes as required
Fulfill other duties as required including:
Special projects as needed
Relish the opportunities to pick up new activities that fall broadly in the purpose of the role
Ability to take initiative to think outside the box and identify opportunities for improvement
Identify problems and find solutions
About You
HS Diploma or GED required
Minimum of 5 years in an Office or Project Management role, 2 years minimum providing executive level support
Advanced with Outlook and Microsoft Word
Proficient MS Office including Word, Excel, Outlook, PowerPoint and SAP
Excellent written and verbal communication
Ability to be proactive and to anticipate needs based upon changing circumstances
Bilingual in French is an asset
Superb organizational skills, detail orientation and ability to prioritize in the face of ever changing priorities are a must
Must be positive, has a do what it takes attitude and treats all people appropriately, no matter what their level in the organization
Excellent problem solving skills and the ability to anticipate needs and resolve difficulties to ensure a smoothly running, supportive environment for a senior leaders
Strong attention to detail and organization
Self-starter with the ability to work independently
Must be adaptable to a fast paced environment
Schedule flexibility including overtime where necessary
Strong communication and interpersonal skills
Must be enthusiastic and personable
Ability to maintain confidentiality
Ingenious-empirical, disciplined and a problem solver
Dyson is an equal opportunity employer. We know that great minds don’t think alike, and it takes all kinds of minds to make our technology so unique. We welcome applications from all backgrounds and employment decisions are made without regard to race, colour, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other any other dimension of diversity.
