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Executive Assistant


Administrative Services
Canada - Toronto Office

About us:

Dyson is a global technology enterprise. We’re growing fast and our ambition is huge – more categories, more locations and more people. Dyson launched in Canada in 2006 with our headquarters in the heart of Toronto, where we’ve been recognized as one of the top employers to work for. In recent years, we’ve expanded our reach and grown exponentially across many teams, from digital and direct, to field sales, and our growing number of Dyson Demo stores.

About the Role:

Provide high degree of administrative support and exceptional customer service to the Canada Executive Team

  • Manage the Managing Directors calendar and assist in balancing conflicting priorities

  • Prepare expense reports monthly for the Canada Leadership Team

  • Manage and coordinate meetings and appointments

  • Provide support with various reports and documents

  • Arrange travel plans in accordance with appropriate budget and policy for Canada leadership team

  • Submit purchase orders and track receipt of goods

  • Organize and maintain department files in accordance with Dyson record control procedures

  • Create, edit, and design PowerPoint presentation slides for Managing Director as needed 

  • Meet with outside vendors as instructed by Canada Executive Team

  • Coordinate and Manage the Year end staff holiday party with internal social committee

  • Manage budget for on-site and off-site meetings

  • Manage the Canada Leadership Team SharePoint site

Seek out and effectively communicate needed information

  • Respond to written and verbal inquiries and requests on own initiative

  • Respond to routine correspondence or draft responses for leader approval

  • Prepare letters, memos, complex reports, type performance reviews, and other forms as requested

  • Provide support with various reports and documents

  • Handle internal and external contacts professionally and in a courteous manner

Effectively coordinate meetings and conferences involving the Executive Team

  • Coordinate and set agenda for executive team meetings and functions

  • Facilitate the ordering of catering for meetings when necessary

  • Create and assemble presentation documents

  • Prepare reports/projects which involve multiple resources/data sources

  • Take and distribute minutes as required

Fulfill other duties as required including:

  • Special projects as needed

  • Relish the opportunities to pick up new activities that fall broadly in the purpose of the role

  • Ability to take initiative to think outside the box and identify opportunities for improvement

  • Identify problems and find solutions

About You

  • HS Diploma or GED required

  • Minimum of 5 years in an Office or Project Management role, 2 years minimum providing executive level support

  • Advanced with Outlook and Microsoft Word

  • Proficient MS Office including Word, Excel, Outlook, PowerPoint and SAP

  • Excellent written and verbal communication

  • Ability to be proactive and to anticipate needs based upon changing circumstances

  • Bilingual in French is an asset

  • Superb organizational skills, detail orientation and ability to prioritize in the face of ever changing priorities are a must

  • Must be positive, has a do what it takes attitude and treats all people appropriately, no matter what their level in the organization

  • Excellent problem solving skills and the ability to anticipate needs and resolve difficulties to ensure a smoothly running, supportive environment for a senior leaders

  • Strong attention to detail and organization

  • Self-starter with the ability to work independently

  • Must be adaptable to a fast paced environment

  • Schedule flexibility including overtime where necessary

  • Strong communication and interpersonal skills

  • Must be enthusiastic and personable

  • Ability to maintain confidentiality

  • Ingenious-empirical, disciplined and a problem solver

Dyson is an equal opportunity employer. We know that great minds don’t think alike, and it takes all kinds of minds to make our technology so unique. We welcome applications from all backgrounds and employment decisions are made without regard to race, colour, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other any other dimension of diversity.