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Executive Assistant/Office Manager

Summary

Salary
Competitive
Team
Administrative Services
Location
Australia - Sydney Barangaroo Office

About Us

Dyson is a global technology company with a unique philosophy - to solve problems that others ignore. It transforms every category it enters with radical and iconic re-inventions that work, perform and look very different.

About the Role

The Executive Assistant/Office Manager plays a pivotal role in supporting the demands of the MD along with leading and managing the day to day operations of the Dyson Sydney office. The role promotes efficiency, exceptional quality and timely execution, acting as a vital partner to make the day to day requirements smooth and proactive for the MD and the Leadership Team (LT).

Main responsibilities include but not limited to:-

  • Work in true partnership with the Managing Director to ensure seamless and efficient ways of working

  • Proactively improve processes to maximise administrative efficiencies

  • Manage all the MD’s diary requirements and prioritise activities as needed

  • Arrange the MD’s travel and other business arrangements (e.g. external appointments) along with interstate & international travel arrangements

  • Communicate on the MD's behalf with organisational executives both internal and external

  • Maintain calendars, identifying conflicts and resolving promptly

  • Coordinate all meetings on behalf of MD and/or Leadership Team: locally, interstate or international

  • Arrange meeting spaces or offsite venues as needed

  • Compile presentations, reports and statistical data as directed

  • Collate agendas for local and international meetings

  • Record and distribute actions/minutes of various meetings & follow up accordingly

  • Submit monthly expenses on behalf of MD

  • Act as a role model and professional representative of the Managing Director

  • Ad-hoc administration support to Leadership Team

  • International visitor coordination when relevant

  • Manage the day to day operations of the office

  • Implement processes and ways of working to promote efficiencies and continuous improvement

  • Coordinate deliveries and couriers via International Towers loading dock

  • Oversee the coordination of external contractor & maintenance needs

  • Support corporate travel agency provider to roll out processes and systems

  • Coordinate general office maintenance requirements

About You

You will bring exceptional interpersonal skills both written and verbal at all levels of the business coupled with a high attention to detail. You possess the ability to work autonomously and exercise discretion and have experience in implementing process improvement and efficiencies.

Previous skills & experience:-

  • Previous experience in an EA or PA role supporting senior leaders

  • Superior level of skill in Microsoft suite

  • Previous experience in a coordination role

  • People leadership experience (desired but not essential)

Benefits

At Dyson, our people are at the heart of everything we do. We value you bringing your whole self to work – your authentic you. We believe that diversity and an inclusive team is what sets us about and brings about great ideas, innovation and growth.

Outside of a competitive salary package, our team members receive impressive product discounts, additional paid annual and personal leave, a generous above market parental leave offering and ongoing learning and development opportunities.

We have a vibrant and diverse culture that is geared towards recognition and realising ambition. 

#LI-DYSON


Dyson is an equal opportunity employer. We know that great minds don’t think alike, and it takes all kinds of minds to make our technology so unique. We welcome applications from all backgrounds and employment decisions are made without regard to race, colour, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other any other dimension of diversity.

Interview guidance

We are following the government guidelines regarding COVID19. At this time all interviews will be conducted via video or telephone. We’re taking these precautionary measures to protect both our employee and candidate wellbeing. Our Talent Acquisition team will work with you and provide further information as appropriate.