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Facilities Administrator

Summary

Salary
Competitive
Team
Dyson Services
Location
Singapore - Advanced Manufacturing

INTRODUCTION

Dyson is a global technology enterprise. We solve the problems others choose to ignore, with surprising new inventions that defy convention and simply work better. We’re growing fast and our ambition is huge – more categories, more locations and more people.

Pioneering technology takes more than just inventive engineers. At Dyson, we take a problem-solving approach to everything we do.  And across our support teams, we’re proud to be different. And importantly, we support change to maintain our rapid growth.

PURPOSE OF ROLE (based in Dyson's Singapore Advanced Manufacturing Plant):

Dyson Singapore Facilities Team is looking for a Facilities Administrator to be based in Dyson's Singapore Advanced Manufacturing Plant in Pioneer. This role requires candidate to have experience and knowledge of Facilities Administration, Procurement, or Related Fields.

Responsibilities:

  • Assist facilities department in the day-to-day operation of the manufacturing plant.
  • Assist department in raising purchase requisitions and ensure their proper processing, from initiation to goods received, service completion.
  • Assist department in processing credit note from vendors and submitting claims in concur.
  • Assist department in managing and documenting service contracts in ensuring contract are always valid unless instructed.
  • Assist department in administrating change management review. Assist department in arranging review with relevant stakeholders.
  • Collaborate with vendors to ensure accurate and timely submission of invoices and take necessary actions before finance month closing.
  • Track and monitor spent not exceeding allocated budget. Prepare a monthly facility spending report for review with site facilities management.
  • Coordinate the receiving, proper storage of goods, and processing of document.
  • Manage transportation services, arranging logistics and coordinating deliveries as required
  • Provide support for on-site event setup, ensuring smooth operations and effective utilization of facilities
  • Address and respond to queries from end user related to general facilities for the manufacturing site, including parking and other facility-related questions.
  • Maintain and update of facilities SharePoint and facilities operation dashboard
  • Develop and maintain filing system to keep track of documentation (hardcopy and softcopy), work updates and statutory licenses status.
  • Maintain tidiness and accuracy of facilities documentation, site records and tracking file
  • Support team in providing documentation support during internal or external audits.
  • Ensure work orders issued are closed timely with end user satisfaction, escalate any urgent issues to the respective function within facilities.
  • Monitor plant building management system (BMS) for critical alarms; escalate critical alarms to duty engineer and technicians.
  • Execute the escalation flow chart per defined out of control action plans (OCAP)
  • Assists in liaising and reporting building defects wherever applicable with Landlord.
  • Any ad hoc duties assigned by supervisor

Requirements:

  • Prior experience in facilities administration, procurement, or related fields.
  • Proficiency in managing purchase requisitions, invoices, and associated documentation.
  • Strong attention to detail and ability to ensure accuracy in cost tracking and submission processes.
  • Excellent organizational and coordination skills to manage goods reception, transport, and event setup.
  • Effective communication skills to respond to queries and provide assistance regarding facility-related matters.
  • Familiarity with cost-effectiveness analysis and decision-making processes.
  • Ability to work independently, prioritize tasks, and meet deadlines effectively.
  • Knowledge of facility management systems and software is an advantage.


Dyson is an equal opportunity employer. We know that great minds don’t think alike, and it takes all kinds of minds to make our technology so unique. We welcome applications from all backgrounds and employment decisions are made without regard to race, colour, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other any other dimension of diversity.