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Office Coordinator

Summary

Salary
Competitive
Team
Planning and Retail Operations
Location
Ireland - Dublin Office

About Us

Dyson is a global technology enterprise. We solve the problems others choose to ignore, with surprising new inventions that defy convention and simply work better. We’re growing fast andour ambition is huge – more categories, more locations and more people.

Pioneering technology takes more than just inventive engineers. At Dyson, we take a problem-solving approach to everything we do. And across our support teams, we’re proud to be different. And importantly, we support change to maintain our rapid growth.

About The Job

Country Manager and ILT Coordination:

  • Support CM in coordination of meetings, diary planning, travel and expenses
  • Support ILT in coordination of ILT meetings, travel and expenses
  • Diary owner for all ILT meetings + Lead on coordination of onsite and offsite ILT meetings and other ad hoc meetings in Dyson Ireland.
  • Track holidays and travel arrangements for Dyson Ireland team
  • Coordinate FCM/taxi process for ILT and Senior visitors. All other travel is to be managed by the individual team member

Accounts Payable

Create transparency of expenditure in Irish business and review relevant vendors/suppliers.

  • End to End Purchase Order creation for Ireland
  • Vendor Management
  • EOM Payments for all Vendors
  • Support Sales Desk Ireland to cover absence where required

Office

  • Own relationship with Vantage Central
  • Act as point of contact for the office, greet visitors and take/pass on messages
  • Issue and own travel/expense guidance to Dyson Ireland to ensure compliance
  • Maintain office and kitchen supplies, liaising with external vendors to achieve the best prices
  • Manage mailing of items by courier and post from the Dyson office
  • Lead the office rota management process and ensure this is adhered to 3 months in advance
  • Manage computer based and paper filing systems and documents for Dyson office
  • Support the set-up of new employee workstations/equipment as needed
  • Make sure clean desk policy is respected by everybody and keep the premises clean and tidy

Project Work

  • Lead the coordinate and support on projects such as;
    • MMM & Sales and Marketing meetings
    • Dyson Expert meetings
    • NPD launches
    • Black Friday
    • Summer/Christmas team meetings

About You

  • Experience in Office Management

  • Graduate/degree level education
  • Excellent organisational and planning skills
  • Demonstrable decision making and problem solving ability
  • Able to build relationships fast and communicate at all levels of business internationally
  • Ability to work in a fast paced and challenging environment
  • Adaptable/flexible – able to multi task
  • Able to anticipate and think independently
  • Professional/discreet/loyal
  • Team player
  • Approachable

Benefits

  • 27 days holiday (plus statutory bank holidays )
  • Pension scheme 
  • Performance related bonus 
  • Life assurance 
  • Free on-site parking
  • Discounts on Dyson machines

#LI-DYSON


Dyson is an equal opportunity employer. We know that great minds don’t think alike, and it takes all kinds of minds to make our technology so unique. We welcome applications from all backgrounds and employment decisions are made without regard to race, colour, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other any other dimension of diversity.