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Office Manager

Summary

Salary
Competitive
Team
Administrative Services
Location
Turkey - Istanbul Office

About us

Dyson is a technology and engineering pioneer and currently operates in the categories of Floor Care, Hair Care, Environmental Control (“Air Multiplier” bladeless fans/heaters/humidifiers/purifiers), Lighting, and Professional (“Airblade” hand dryers).  Dyson began 23 years ago with James Dyson and a handful of engineers questioning everyday products, thinking differently and making them better.

Dyson invented world’s first bag-less vacuum with Root Cyclone™ technology, and also the bladeless fans with Air Amplifier™ technology. Currently Dyson holds 4,550 patents and patents holding, and have a team of over 2,000 engineers and scientists. Dyson also holds a Queen’s Award for Innovation.

Dyson vacuum cleaners are now available in 70 countries worldwide, and on average one machine is sold every 5 seconds. 90% of our machines are sold overseas; this was 30% just 10 years ago. Dyson was recently awarded the Queen’s Award for International Trade, which reflects the company’s growth over the last few years. We are now the world's number one vacuum cleaner manufacturer by value in the UK, US, Western Europe, Japan, Hong Kong, Taiwan, Singapore, and Australia.

“That’s really what Dyson is all about – new thinking to solve everyday problems.” - James Dyson

About the role

  • Greet employees, visitors and guests,

  • Manage Diary for the General Manager of Turkey. Proactively organise and manage diary of GM daily including management and awareness of email traffic and priority work,

  • Be the lead organiser for all internal events (Senior Leadership Conference /Senior Management meetings / LT meetings / Office Happy Hour Activities) viewing and booking locations, agenda management, co-ordinating refreshments and travel arrangements for the team

  • Participate in the LT meetings and prepare necessary documents ahead of the meeting, follow up the action log

  • Office maintenance support incl. communication with landlord, contractors and suppliers,

  • Inventory check for stationery, office supply and corporate give-away,

  • Stakeholder Management - liaison with key Dyson Internal stakeholders to capture feedbacks, and translate into improvement plans for building services, café/kitchen/catering services

  • Cost Tracking – processing and recording of quotes and invoices, tracking of expenditure vs. budget, cost reports, managing the PO process for all areas of the business

  • Liaise with external stakeholders PA’s to arrange meeting dates between Directors and Stakeholders,

  • Arrange all travel and hotel bookings,

  • Fleet management for company cars,

  • Organise new starter process, inductions and training activities

  • Health and safety management for HQ and Field

  • Other office housekeeping as required e.g. Stationary ordering, reporting faults and breakdowns of equipment, general office cleanliness and upkeep

  • Working in coordination with the HR team on HR-related issues

About you

  • Previous experience in working as a PA/admin support in a large organisation

  • Experience working at senior management/Managing Director level and management experience of an Office Manager or similar

  • Proficient in Outlook, Excel, Word, PowerPoint

  • Excellent organisational and planning skills

  • An excellent communicator, able to adapt style to all levels of the business

  • Professional/discreet/loyal

  • Team player

  • Able to pick things up quickly

  • Attention to detail and proactive upward management

  • Fluent in Turkish and English

Benefits

  • Performance related bonus

  • Private medical insurance

  • Life assurance

  • Discounts on Dyson machines


Dyson is an equal opportunity employer. We know that great minds don’t think alike, and it takes all kinds of minds to make our technology so unique. We welcome applications from all backgrounds and employment decisions are made without regard to race, colour, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other any other dimension of diversity.