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Office Manager

Summary

Salary
Competitive
Team
Administrative Services
Location
Poland - Warsaw Office

About us

Dyson is a global technology enterprise. We solve the problems others choose to ignore, with surprising new inventions that defy convention and simply work better. We’re growing fast and our ambition is huge - more categories, more locations and more people.

We push the boundaries of what others have defined as possible. Our approach starts with an engineering mindset and different thinking. Then we continuously refine our ideas - unwilling to compromise and driven by an obsession for finding a better way.

Our new product teams take radical new ideas and develop them into reality. They explore the limits of our technology and optimise it through relentless experimenting, testing and iterating. They then develop new ways to test and evaluate performance, to accurately position our technology against our competition.


About the role

Provide proactive PA and administrative support to the Country manager and the Dyson team based in Warsaw. Coordinate setup and act as office manager for the Dyson office in Warsaw.


Provide support to the Country manager.

  • Prepare and edit correspondence, communications, presentations and other documents for the Country manager.

  • Proactively manage in-tray, daily post and emails for the Country manager.

  • Act as the first point of contact for the office in Warsaw.

  • Take minutes of meetings where appropriate.

  • Keep confidential information confidential.


Manage Diaries for the Country manager.

  • Proactively organise and manage diary of the Country manager.

  • Arrange all travel and hotel bookings for the Country manager including producing detailed itineraries and appointment schedules.

  • Liaise with Dyson customers to arrange meeting dates between customers, Country manager and other attendees. Arrange flights/accommodation abroad for retail events/IFA…

  • Co-ordinate all internal and external meetings and events for the Country manager and team.


Manage administration

  • Maintain contact with Social Insurance Institution (ZUS).

  • Work closely with HR and Payroll teams.

  • Manage basic HR processes including starters, employee lifecycle changes and leavers.

  • Produce changes to terms and conditions letters and contracts.

  • Being point of contact for policy, process and contractual queries from the business.

  • Establish standards and procedures, measuring results against standards, and making necessary adjustments.

  • Conduct research assemble and analyse data to prepare reports and documents.

  • Manage follow up of action points from internal and external meetings.

  • Complete expenses each month as required.

  • Manage mailing of items by courier and post from the Dyson office.


Manage the Dyson Warsaw office facilities and infrastructure.

  • Oversee and support all administrative duties in the office and ensure that office is operating smoothly

  • Maintain the condition of the office and arrange for necessary repairs

  • Maintain office and kitchen supplies

  • Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure

  • Liaise with external vendors and review prices to optimize processes

  • Raise purchase orders and process vendor invoices

  • Set up and continually review operating practices and implement improvements where necessary

  • Help managing the set up of the Warsaw office.

Represent Country manager and team.

  • Co-ordinate input to reports including Board report

  • Welcome visitors to the office and act as host for international visitors arranging hotels, transport and meetings as needed.

  • Develop and maintain relationships with Dyson international offices and Dyson customers.


Fulfil other duties as required

  • Co-ordinate larger projects from departments as required

  • Set up internal & external venues of different projects + other creative content

  • Relish the opportunity to pick up new activities that fall broadly in the purpose of the role

  • Identify problems and find solutions


About you



Experience and Education

  • University degree

  • 2+ year experience as an Administrative manager/PA/Office manager

  • Fluent English (both verbal and written) is a must

  • Very good computer skills (especially MS office)

  • Familiarity with legislation in the areas of employment, equality and diversity, and data protection - this is useful, but not essential

  • Strong team player with the ability to work independently and with autonomy


Skills and Competencies

  • Multitasking

  • Ability to meet tight deadlines

  • Strong organizational and time management skills, ability to prioritize

  • People focus

  • Excellent communication and interpersonal skills

  • Exceptional attention to detail

  • Ability to influence at the management level

  • Enthusiastic (ready to be flexible and work in a dynamic environment)

  • Responsible (ready to take on new assignments and lead them)

  • Focus on quality results and deliverables on time

Benefits

Financial

  • Performance related bonus

  • Life Assurance​

  • Accidental Death and Dismemberment Insurance

  • Pension scheme with competitive employer contributions

  • Recognition Program

  • Holiday Allowance

Lifestyle

  • Free fruit delivered for office staff, free coffee and tea

  • Cafeteria Benefit – wellness programme, cinema tickets, Multisport card etc.

Health

  • Medical: Employee cover + opportunity to buy additional cover for family

  • Employee Assistance Program for employee and dependents

  • Reimbursement for costs of eyeglasses (every 2 years)

#LI-DYSON


Dyson is an equal opportunity employer. We know that great minds don’t think alike, and it takes all kinds of minds to make our technology so unique. We welcome applications from all backgrounds and employment decisions are made without regard to race, colour, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other any other dimension of diversity.