Summary
- Salary
- Competitive
- Team
- Administrative Services
- Location
- United Kingdom - Malmesbury Office
About us
At Dyson we are encouraged to think differently, challenge convention and be unafraid to make mistakes. We’re creative, collaborative, practical and enthusiastic.
Dyson offers a unique opportunity for skilled individuals to invent, design and develop market leading products for the global market. By working in our world class research, design and development (RDD) department, these professionals have the opportunity to work alongside leading technical specialists and highly motivated creative people to create products which fulfil our vision of being truly different and better than our competitors.
An exciting opportunity exists for an enthusiastic and proactive PA to join the Environmental Care team based at Dyson’s Hullavington campus. We have an active and challenging role that requires an organised and forward-thinking individual to provide professional & proactive administrative support to a member of the senior leadership team.
About the role
Diary Management and Organisation
Proactively organises and manages Outlook diary
Understand director’s priorities and make appropriate decisions on accepting, prioritising and delegating meeting requests. Monitor acceptances and declines
Track action requirements from meeting minutes and manage diary to ensure completion in advance of deadlines
Plan ahead in order to anticipate busy periods and changing priorities and be able to react to the changing nature of meetings on a day to day basis
Correspondence
Manage a high-volume email inbox by prioritising, responding, and taking appropriate action
Manage and respond to straightforward correspondence and produce draft replies for more complex issues
Team Co-ordination
Co-ordinate the agenda for monthly “All Hands” reviews which provide major updates to the cross-functional, global EC, L & AB community
Manage the home trial inventory of machines owned by the team, including checking-in and checking-out machines for offsite use
Manage community access for secure SharePoint, MS Teams and Teamcenter pages
Support with Directors immediate team travel logistics on an exception basis
Support with team events such as off-sites, project celebrations, and significant anniversaries
Facilitate recognition rewards for team members who’ve shown exceptional dedication
Maintain the team organisation chart
Meetings and Logistics
Co-ordinate all internal and external meetings for director - including booking internal and external venues, facilities, hotels, refreshments etc. liaising with external parties as appropriate
Manage the agenda for director’s leadership meeting, follow up action points from direct report meetings and director’s 1:1’s
Manage and coordinate regular and complex travel itineraries for director and leadership team including planning, accommodation, visa requirements and travel expenses
Information and Reporting
Management information reporting and analysis and creation of reports for the business function where needed
Prepare materials and information for projects and meetings where required by director
Coordinate inputs from leadership team as required for reports and projects
Track any escalations that require attention or resolution from the Category Director
Professional Standards
Write communications in the correct tone and on brand for appropriate audiences (internal and external), whilst including relevant stakeholders
Deal with sensitive or confidential information appropriately and retain discretion
About you
The role requires a highly self-motivated and proactive person. This is an excellent opportunity for someone with initiative and the desire to contribute to the effective running of the business.
Essential:
Proficient in Microsoft Outlook, PowerPoint, Word, Excel, OneNote, and MS Teams
Experience as a PA or Administrator able to work in a dynamic and fast-moving organisation
Exceptional organisational and planning skills with a ‘can-do’ attitude
Ability to communicate at all levels of the business, flexing style as appropriate
Professional, discreet and loyal
Ability to work as part of a team
Able to adapt to the changing needs of the director and able to react quickly to urgent priorities
Approachable
Strong communication skills, both verbal and written
Confidence in decision making and prioritisation of tasks
Experience of managing a demanding diary and inbox
Confident self-starter, able to work proactively, think ahead and multi-task in a fast-moving environment
Ability to demonstrate initiative and to suggest improvements to processes
Sensitive and diplomatic management of multiple and high-level stakeholders with a high level of confidentiality
Excellent attention to detail
Adaptable/flexible – able to multitask
Diligent/conscientious
Desirable:
Experience of working with global teams
Experience working for senior leader
Project management experience
Analytical skills
Benefits
Financial:
Performance related bonus
Company paid Life Assurance
Discounts on Dyson machines
Competitive pension scheme
Purchase additional holidays
Lifestyle:
27 days holiday plus statutory bank holidays
Free bus travel to and from Malmesbury campus from Bristol, Chippenham and Swindon
On-site parking
Endless free coffee and tea, and a free lunch
Free on-site hair salon
On-site lifestyle Assist
Electric vehicle scheme
Health:
Private Medical insurance for all employees
Employee Assistance Program for employee and dependents
Digital GP and prescription service
Fertility treatment support
On-site gym and sports centre
Dyson is an equal opportunity employer. We know that great minds don’t think alike, and it takes all kinds of minds to make our technology so unique. We welcome applications from all backgrounds and employment decisions are made without regard to race, colour, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other any other dimension of diversity.
