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Personal Assistant to Managing Director and Office Manager (m/f/d)

Summary

Salary
€ competitive
Team
Office Support, Personal Assistants
Location
Cologne - Germany

About us

Dyson is a global technology company founded in 1993 in Malmesbury, UK. Over 15,000 people, including James Dyson himself, spend their days strategizing, inventing technology and telling the Dyson story to the world. It's all about better ideas and better technologies to solve other people problems.
Since 1998 Dyson can be found on the German market. Over 150 people are responsible for the marketing and selling out all our Dyson products and the success speaks for itself: Dyson has led the country’s vacuum cleaner market in terms of value since 2015. We are on an expansion drive and have many exciting plans for the future.

About the role

A multi-faceted PA and Office Manager role sitting in Cologne that provides core PA support to the MD, which covers diary management, travel arrangements, PO requests and support preparation for both internal and external meetings.  The role also includes the responsibility for office management and project work across the market, including ownership of market events and office organization.
1. Manage Diary for Managing Director 
  • Proactively organise and manage diary of Managing Director on a daily basis including management and awareness of email traffic and priority work
  • Liaise with external customers PA’s to arrange meeting dates between Directors and Customers
  • Be the lead organiser for all internal events (Senior Leadership Conference/ /Senior Management meetings) viewing and booking locations, agenda management, co-ordinating refreshments and travel arrangements for the team
  • Arrange all travel and hotel bookings for the Managing Director 
  • Coordinate the budget and summit review process including management of presentations
2. Being a Sparringspartner to the MD and the Leadership team
  • Taking part in leadership meetings and offsites
  • Holding an active role in challenging ideas and contributing with your own ideas
3. Provide an administrative resource to the Managing Director 
  • Manage all of the action points from the Exec meetings with the team
  • Complete expenses each month for the Managing Director
4. Provide Secretarial Support to the Managing Director 
  • Prepare presentations for the Managing Director as requested
  • Prepare reports as requested
  • Prepare minutes and actions for meetings as requested
  • Send business letters when necessary
5. Project Management
  • Management of various projects e.g. in relation to office and safety concepts
6. People Management
  • Leading a team of two direct reports (receptionist and team assistant responsible for the wider leadership team within Germany)
7. General tasks
  • Ad-hoc tasks to support the general running of the team and organisation

About you

  • Minimum Experience of 4 years working as a PA
  • Experience working at senior management/Managing Director level
  • Experience in managing a team
  • Proficient in Outlook, Excel, Word, Powerpoint
  • Excellent organisational and planning skills 
  • An excellent communicator, able to adapt style to all levels of the business
  • Ability to work in a fast paced and challenging environment
  • Excellent written skills
  • Professional/discreet/loyal/solution-oriented
  • Team player
  • Able to pick things up quickly
  • Attention to detail
  • Proactive upward management
  • Fluency in English and German (daily communication with MD in English)

Benefits

  • 30 days holiday
  • Flexible working hours
  • Homeoffice
  • Company bonus scheme
  • Pension scheme
  • Relaxed dress-code
  • Subsidized sport activities
  • Subsidized job ticket
  • Discount on Dyson machines and Corporate Benefits
  • Fruits, coffee, tea, water, snackbox and ice cream 
  • Christmas and summer parties, Carnival
  • 24/7 accident insurance

Interview guidance

We are following the government guidelines regarding COVID19. At this time all interviews will be conducted via video or telephone. We’re taking these precautionary measures to protect both our employee and candidate wellbeing. Our Talent Acquisition team will work with you and provide further information as appropriate.