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Personal Assistant to Managing Director

Summary

Salary
Competitive
Team
Administrative Services
Location
Spain - Madrid Office

About us

Dyson is a global technology company founded in 1993 in Malmesbury, UK. Over 13,000 people, including James Dyson himself, spend their days strategizing, inventing technology and telling the Dyson story to the world. It's all about better ideas and better technologies to solve other people problems.

About the Role

A multi-faceted PA role sitting in Madrid that provides core PA support to the Managing Director of Iberia which covers diary management, travel arrangements, PO requests and support preparation for both internal and external meetings.  The role also supports office management and project work across the market, including ownership of market events and office organization.

1. Manage Diary for the Managing Director of IBERIA

  • Proactively organise and manage diary of MD daily including management and awareness of email traffic and priority work

  • Liaise with external customers PA’s to arrange meeting dates between Directors and Customers

  • Be the lead organiser for all internal events (Senior Leadership Conference/ /Senior Management meetings / LT meetings) viewing and booking locations, agenda management, co-ordinating refreshments and travel arrangements for the team

  • Arrange all travel and hotel bookings for the MD

2. Coordinate the budget and summit review process including management of presentations.

  • Provide an administrative resource to the MD

  • Participate in the LT meetings and prepare necessary documents ahead of the meeting

  • Follow up of the action log

  • Organise new starter process and inductions

  • Other office housekeeping as required e.g. Stationary ordering, reporting faults and breakdowns of equipment, general office cleanliness and upkeep

3. Provide Secretarial Support to the Managing Director Iberia

4. Own and manage the raising of PO’s for the Team where required

  • Actively manage the PO process for all areas of the business

  • Update key individuals as appropriate to the status of POs

5. Fulfil other duties as required

  • Provide assistance to the LT members

6. Line Management of the Office Manager

About you

  • Previous experience in working as a PA / admin support in a large organisation

  • Experience working at senior management/Managing Director level and management experience of an Office Manager or similar

  • Proficient in Outlook, Excel, Word, Powerpoint

  • Excellent organisational and planning skills 

  • An excellent communicator, able to adapt style to all levels of the business

  • Ability to work in a fast paced and challenging environment

  • Excellent written skills

  • Professional/discreet/loyal

  • Team player

  • Able to pick things up quickly

  • Attention to detail and proactive upward management

  • Fluent in Spanish and English. Portuguese language skills would be a benefit

Benefits

  • Discretionary bonus

  • Health insurance

  • Life insurance

  • 23 Working days holiday 

  • Lunch voucher

  • Free coffee and tea + free fruits

#LI-DYSON


Dyson is an equal opportunity employer. We know that great minds don’t think alike, and it takes all kinds of minds to make our technology so unique. We welcome applications from all backgrounds and employment decisions are made without regard to race, colour, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other any other dimension of diversity.