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Team Coordinator


Administrative Services
United Kingdom - Malmesbury Office

About us

Dyson is a global technology enterprise. We solve the problems others choose to ignore, with surprising new inventions that defy convention and simply work better. We are driven by progress and thrive on the challenge of relentless improvement. We are growing fast, and our ambition is huge - more categories, more locations and more people.

At Dyson we are encouraged to think differently, challenge convention and be unafraid to make mistakes. We are engineers, creative, collaborative, practical and enthusiastic, but most of all, we are hugely passionate about what we do.

Dyson offers a unique opportunity for talented individual who wish to work alongside technical specialists and highly motivated creative people, to create products which fulfil our ambition of being truly different and better than our competitors.

About the role

  • We are looking for Team Coordinator who will:

  • Be a hub for general enquiries and point of contact for the NPI project teams

  • Build a network and directory of key contacts to effectively resolve day-to-day barriers

  • Coordinate and work closely with Estates and Facilities Departments to secure efficient and on-time office enhancements

  • Work with Dyson Security to manage access requests and asset tracking

  • Monitor and reinforce office best practices, including clear-desk-policy

  • Collaborate with Upstream colleagues to identify and implement improvement processes, enhance efficiency and assist Engineering teams

  • Distribute Upstream-wide communications on behalf of Project Leads, Dyson Security and Estates and proactively manage mailing lists

  • Monitor actions from reviews with James Dyson for the projects you work with

  • Coordinate internal and external events (liaise with IT and Catering teams, support meeting organisation and preparation)

  • Coordinate and book complex travel itineraries (including flights, hotels and currency) and advise team members on visa applications

  • Process orders raised by Upstream team and resolve purchase requisition related queries to assist product development

  • Proactively monitor and replenish office consumables

  • Manage and log special recognition awards for the project teams you work with

  • Assist Project Leads in tracking their project teams training completion

  • Help to archive Upstream Team logbooks and prototypes

  • Manage Upstream building lockers for wider team

  • Manage onboarding of Upstream New Starters (including IT equipment, SharePoint access, training assignments, Personal Protection Equipment)

Stretch Opportunities - Personal Assistant

  • Manage the calendars of NPI Leaders (including scheduling of meetings and providing administrative support)

  • Regularly review ways of working with NPI Leaders

  • Support PA to Upstream Vice President as required

Stretch Opportunities - Project Management

  • Project administration – creation of Dyson project framework (SharePoint, Microsoft Teams, TeamCenter)

  • Create and manage project team structure and calendar, ensuring important meetings and reviews are booked in a timely manner

  • Project reporting – gather project related information and review with Project Lead and Project Manager/Programme Manager

  • Project user trails – create and manage rig trackers. Work with Dyson Prototyping team to ensure on-time part delivery

  • Assist with booking of test facilities for your team’s projects

About you:

  • Highly motivated to help our Upstream project teams invent and deliver world class products, driven to enhance processes and ways of working Experience as a proven multi‐tasking and organised team administrator is essential

  • Highly organised, works well under pressure and a flexible team player

  • Fast and accurate typing skills

  • Good standard of written English

  • Essential PC skills to include Microsoft Office Suite (Word, Excel, PowerPoint) and Internet systems

  • Confident and polite telephone manner

  • Experience of using Microsoft SharePoint

  • Good general IT skills

  • SAP Ariba experience


  • Performance related bonus.

  • Company paid Life Insurance.

  • Discounts on Dyson machines.

  • On-site gym and sport centre.

  • Competitive pension scheme.

  • Flexible benefits program with a growing range of voluntary benefits, including the option to purchase additional holidays.

  • 27 days holiday plus statutory bank holidays.

  • Free bus travel to and from Malmesbury campus from Bristol, Chippenham, and Swindon.

  • Free on-site parking.

  • Subsidized café providing endless free coffee and tea, and a free lunch.

  • Private Medical insurance for all employees.

  • Employee Assistance Program for employees and dependents.

  • Digital GP and prescription service

Dyson is an equal opportunity employer. We know that great minds don’t think alike, and it takes all kinds of minds to make our technology so unique. We welcome applications from all backgrounds and employment decisions are made without regard to race, colour, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other any other dimension of diversity.

Interview guidance

We are following the government guidelines regarding COVID19. At this time all interviews will be conducted via video or telephone. We’re taking these precautionary measures to protect both our employee and candidate wellbeing. Our Talent Acquisition team will work with you and provide further information as appropriate.