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Receptionist/Workplace Assistant (categorie protette L. 68/99)

Summary

Salary
Competitive
Team
Administrative Services
Location
Italy - Milan Office

Receptionist/Workplace Assistant belonging to the protected categories L. 68/99

About Dyson:

At Dyson we are focused on solving the problems that others have ignored; solving them first using our technology and ingenuity. In order to achieve this we need to pioneer technologies that are different and authentic. This is the core of what we do and who we are. We must strive to create the future, every single day by developing new things, different things, things that go against the grain with a diverse and global team of ingenious minds.


The future doesn’t just happen, we look to make it happen, to achieve leaps through pioneering new ideas

About the role:

Dyson is looking for 1 Receptionist/Workplace Assistant belonging to the protected categories L.68/99 for its Milan office.

Main tasks:

Reception:

  • Reception coverage: morning from 08:00 am  to 1.00 pm or  afternoon  from 2:00 pm to  7.00 pm. Handling Opening and office closure.

  • Implementation of COVID protocols when accessing office: checking green pass and temperature measure.

  • Management and booking meeting rooms.

  • Email archiving and sorting

  • Management of ordinary mail and couriers

  • Welcoming customers,  business partners and support for international visits

Administration:

  • Support in various administrative tasks:

  • PO Raising:

  • Office rent and parking rent

  • Cleaning service in office and in our workshop based in Milan

  • Business cards order for the business (office and stores)

  • Stationery orders and handling as central approvers

  • Food supply for office (fruit, snacks and coffees)

  • Public transport sbuscription for office employees – Dyson has corporate discounted rates with public transport in Milan

  • Vendors creation on SAP

  • H&S activities

  • Handling company cars – support order for new cars and handling fines for employees

  • Assistance in the organization of business trips, if needed: handling contacts with BCD travel or train bookings.

  • Support for employee engagement activities – finding market players (e.g. travels, online shopping etc) that offer free partnership for getting discounted rates for Dyson employees.

  • Setting utilities (electricity &Internet) for office and Dyson Demo Stores&MDZ

  • IT admin support:

  • inventory on IT devices – for new starters,  replacements if needed and new store openings.

  • Activation of VODAFONE sims if needed

  • Tracking all devices in Italy market with serial numbers etc

  • Health&Safety activities:

  • Handling medical checks – mandatory by Italian Law - for Dyson employees.

  • Handling H&S trainings for all Dyson employees - mandatory by Italian Law.

This is about setting online users to attend training, handling PO with supplier and file keeping all certificates when the training is completed

Office activity  support

  • Catering organization for events throughout the office

  • Office coordination: supervising meeting rooms, dishwasher, kitchen are tied up and supervising COVID protocols inside office

  • Support in the management of the various suppliers of the office (eg Cleaning, Alarms ..) when required.

About You:

  • Belonging to the protected categories L. 68/99 art. 8 (mandatory requirement)

  • Knowledge of English

  • Diploma of Higher Education and Knowledge MS Office Package

  • Previous experience with switchboard/general affairs tasks is welcome

The contract offered is part time, initially for a fixed term with possible indefinite renewal.

This announcement is addressed to candidates of both sexes (L.903/77 - Legislative Decree no. 198/2006).

Employment contract: part time , Fixed-term.

#LI-DYSON


Dyson is an equal opportunity employer. We know that great minds don’t think alike, and it takes all kinds of minds to make our technology so unique. We welcome applications from all backgrounds and employment decisions are made without regard to race, colour, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other any other dimension of diversity.

Interview guidance

We are following the government guidelines regarding COVID19. At this time all interviews will be conducted via video or telephone. We’re taking these precautionary measures to protect both our employee and candidate wellbeing. Our Talent Acquisition team will work with you and provide further information as appropriate.