- Administrative Services
- Italy - Milan Office
Receptionist/Workplace Assistant belonging to the protected categories L. 68/99
At Dyson we are focused on solving the problems that others have ignored; solving them first using our technology and ingenuity. In order to achieve this we need to pioneer technologies that are different and authentic. This is the core of what we do and who we are. We must strive to create the future, every single day by developing new things, different things, things that go against the grain with a diverse and global team of ingenious minds.
The future doesn’t just happen, we look to make it happen, to achieve leaps through pioneering new ideas
About the role:
Dyson is looking for 1 Receptionist/Workplace Assistant belonging to the protected categories L.68/99 for its Milan office.
Reception coverage: morning from 08:00 am to 1.00 pm or afternoon from 2:00 pm to 7.00 pm. Handling Opening and office closure.
Implementation of COVID protocols when accessing office: checking green pass and temperature measure.
Management and booking meeting rooms.
Email archiving and sorting
Management of ordinary mail and couriers
Welcoming customers, business partners and support for international visits
Support in various administrative tasks:
Office rent and parking rent
Cleaning service in office and in our workshop based in Milan
Business cards order for the business (office and stores)
Stationery orders and handling as central approvers
Food supply for office (fruit, snacks and coffees)
Public transport sbuscription for office employees – Dyson has corporate discounted rates with public transport in Milan
Vendors creation on SAP
Handling company cars – support order for new cars and handling fines for employees
Assistance in the organization of business trips, if needed: handling contacts with BCD travel or train bookings.
Support for employee engagement activities – finding market players (e.g. travels, online shopping etc) that offer free partnership for getting discounted rates for Dyson employees.
Setting utilities (electricity &Internet) for office and Dyson Demo Stores&MDZ
IT admin support:
inventory on IT devices – for new starters, replacements if needed and new store openings.
Activation of VODAFONE sims if needed
Tracking all devices in Italy market with serial numbers etc
Handling medical checks – mandatory by Italian Law - for Dyson employees.
Handling H&S trainings for all Dyson employees - mandatory by Italian Law.
This is about setting online users to attend training, handling PO with supplier and file keeping all certificates when the training is completed
Office activity support
Catering organization for events throughout the office
Office coordination: supervising meeting rooms, dishwasher, kitchen are tied up and supervising COVID protocols inside office
Support in the management of the various suppliers of the office (eg Cleaning, Alarms ..) when required.
Belonging to the protected categories L. 68/99 art. 8 (mandatory requirement)
Knowledge of English
Diploma of Higher Education and Knowledge MS Office Package
Previous experience with switchboard/general affairs tasks is welcome
The contract offered is part time, initially for a fixed term with possible indefinite renewal.
This announcement is addressed to candidates of both sexes (L.903/77 - Legislative Decree no. 198/2006).
Employment contract: part time , Fixed-term.
Dyson is an equal opportunity employer. We know that great minds don’t think alike, and it takes all kinds of minds to make our technology so unique. We welcome applications from all backgrounds and employment decisions are made without regard to race, colour, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other any other dimension of diversity.
We are following the government guidelines regarding COVID19. At this time all interviews will be conducted via video or telephone. We’re taking these precautionary measures to protect both our employee and candidate wellbeing. Our Talent Acquisition team will work with you and provide further information as appropriate.